I think a huge key here would be to somehow ease into this so that schedules can be revised over time, etc etc. AD's are going to be much more willing to help if thats the case. From this coaches perspective I think it would be very smart, and would get alot of people behind this event if it was an ALL IN event. If you leave teams out, or try to do an invite only thing, we are right back to 90% of the teams in Indiana not caring about the event since their team has no shot of being involved in it. Let everyone in, and class it and you will have quite a bit of support. Any coach who chose to not be involved in this event would be shot by their parents and booster clubs.
We need to think MONDAYS for now. I know it stinks for weight, but that's why we should think Mondays. Nobody wrestles on Mondays and furthermore, there is no varsity basketball on Mondays. It would be an empty night that we could schedule on right away and not have to change anything for a couple years. We wanted to wrestle Castle in a weeknight dual and we wrestled on Monday night two years in a row until we could clear the schedule and find another night. Coach Harmon and I didn't like it, and it wasn't a perfect situation, but we still had great dual meets and everyone made weight both years.
Monday of week before Xmas Break - Sectionals
First Monday after Xmas Break - Regionals
Following Saturday (5 days later) - Finals
This would not interfer with any christmas tournaments.
This would not interfer with current schedules (except for the Finals weekend..which is known as the BELLMONT WEEKEND)
This gives the maximum amount of time for a team to qualify for the finals and make plans for travel. (five days instead of 2 in some suggestions)
This would allow the IHSWCA to give everyone notice that the 2013 and 2014 tournaments would be Monday night based events and that the change to Tuesdays would take place in 2015. (if thats what they choose to do) That gives school three years to free up two Tuesday nights. Overall though, I think Mondays work great. Its TWO Mondays tops and if a team knows they have a state tournament event on Monday, they will make adjustments over the weekend and be prepared to compete on a Monday.
Coach Gelarden was correct in that everyone would need to state their intent to participate early enough to get the event planned. I think would need to be a year in advance if possible. We would rely heavily on the 16 regional reps to find out who intends to compete and who does not. I think it should be mandatory that the head coach be a member of the IHSWCA for their team to compete.
If we suddenly had 500 coaches association memberships, and we had an IHSWCA State Tournament that was making substantial money, the IHSAA would look foolish and I for one would enjoy that.